SpeakerCRM
Know exactly where
every booking stands
Every podcast, association, and conference you pitch lands in one Mailbox, moves from Sent to Booked, and tells you exactly who needs a follow-up next.
4.9 average rating • Trusted by 61,000+ speakers
SpeakerCRM is included on every plan from Outreach ($47/mo) up.
See It Live
From first pitch to signed contract
Tap through the 4 tabs — Dashboard, Mailbox, Templates, and Campaigns — this is exactly how SpeakerCRM keeps every booking conversation moving.
See what you sent, who you're talking to, and what's booked this week, plus the next step to take.
Welcome, Jordan
Review your performance, and get actionable steps
| Sent since last week | 18 | +20% |
| In Conversation since last week | 6 | +50% |
| Booked since last week | 2 | +1 |
Connects
26 connects sent this week
Next Steps
Keep up your momentum!
| 12 contacts are waiting | Connect Now → |
| Review your signature | Edit → |
| Complete your Branding Kit | Fill out → |
| Connect with podcasts | Connect Now → |
Every contact sits in a stage, from Waiting to Booked, so no conversation gets lost.
Mailbox
45 contacts across every stage
The Leadership Lab
Podcast · Host Maya Chen
| Connected | Mar 3 |
| Follow Up | Mar 10 |
| Book |
Guest idea for The Leadership Lab — Mar 3 · 09:12 AM
Did you get a response?
Grow Forward Podcast
Podcast · Host Sam Rivera
| Connected | Mar 3 |
| In Conversation | Mar 6 |
| Book | Waiting |
Re: Guest idea for Grow Forward — Mar 6 · 02:18 PM
Time to secure the gig!
Match your expertise to this contact’s needs
Did you get a response?
Midwest HR Summit
Conference · June
| Connected | Feb 12 |
| On Hold | Feb 20 |
| Book |
Speaking at Midwest HR Summit — Feb 12 · 11:40 AM
This contact is on hold so you can re-engage later
We’ll notify you when it moves back to Sent
Did you get a response?
Atlas Leaders Forum
Association · Annual meeting
| Connected | Jan 8 |
| Follow Up | Jan 15 |
| Booked | Feb 2 |
Keynote for Atlas Leaders Forum — Jan 8 · 01:37 PM
Gather leads from this speaker’s audience
Just share the QR with the organizer
Start from templates written by email experts, or save your own with tags that fill in names and topics.
Templates
Conversion-focused emails, approved by marketers and email experts
Podcast Connect Template
Connect with podcast hosts with a personalized email
Contact Name’s guest
Hello Contact Name,
Congratulations on building an amazing podcast. I love the value your show provides.
My name is My Name, and I’m a My Job Title. Topics I could cover on your show: My Topics.
Article Contributor Connect
Get featured on an article
Contributor idea for Contact Name
Hi Contact Name,
I enjoy the articles your publication shares with its readers.
I’m My Name, a My Job Title. I’d love to contribute a piece on My Topics.
Speaking Connect
Speak at associations and conferences
Speaker for Event Name
Hello Contact Name,
I saw Event Name is coming up and would love to be considered as a speaker.
I’m My Name. How do I help. Sessions I could deliver: My Topics.
PR / Large Publication Pitch
Get featured on a media outlet
Story idea for Contact Name
Hi Contact Name,
I have a story idea your readers will find timely.
I’m My Name, a My Job Title, and I can speak to My Topics.
Follow Up Template
Follow up on your connections
Following up, Contact Name
Hi Contact Name,
I wanted to follow up on my last email in case it got buried.
I’d still love to share My Topics with your audience. Would a quick call work this week?
Personalize your templates by adding dynamic tags. Click on any tag to add it to your text.
Send one pitch to a whole contact list, with follow-ups scheduled for you.
New Campaign
Spring Podcast Push
- Basic Info
- Email Template
- Follow-ups
- Schedule
| Campaign Name | Spring Podcast Push |
| From | jordan@yourdomain.com |
| Contact List | Leadership podcasts (24) |
- The Leadership Lab — Podcast
- Grow Forward Podcast — Podcast
- Bright Path Podcast — Podcast
Campaign Preview
| Name | Spring Podcast Push |
| From | jordan@yourdomain.com |
| List | Leadership podcasts |
| Contacts | 24 |
| Sent | 0 |
| Reply rate | – |
SpeakerCRM is included on every plan from Outreach ($47/mo) up.
The Problem
Speakers don't lose bookings — they lose track of them
The keynote industry taught you how to pitch. It never taught you how to keep 40 conversations moving at once.
Replies get buried in your inbox
75% of speakers do fewer than 10 gigs a year, so every reply counts. Yet an organizer's answer can sit between newsletters and receipts until they've booked someone else.
Spreadsheets don't remind you
Across 2,800+ speakers surveyed, the link between how often you pitch and what you earn is just 0.11. Pitching more won't help if nobody follows up.
61.7% never break $10K a year
Not from lack of talent, but from lack of a system. When outreach lives in three different tools, nothing gets tracked long enough to close.
The Transformation
From scattered to a full pipeline
The same week, run two different ways.
Without SpeakerCRM
Monday: You pitch 8 podcasts from your personal inbox and log them in a spreadsheet you'll forget to open.
Wednesday: An organizer replies. The email gets buried under 40 others.
Friday: You realize you never followed up with last week's two warmest leads.
With SpeakerCRM
Monday: You pitch 8 podcasts from SpeakerLEADS. Each one lands in your Mailbox under Sent, dated and ready to track.
Wednesday: A host replies. You mark it In Conversation and generate topics that match what their show needs.
Friday: Your Dashboard shows who's still waiting. You send every follow-up in one pass and move a new booking to Booked.
"I asked my AI where I could find a community of speakers with tools like CRM. SpeakerHUB came number one. I didn't have to go looking for a CRM separately. I didn't have to pitch from scratch. All I do these days is click, click, click."
Fredah Mainah
Self-Leadership Speaker, CEO & Founder
Key Benefits
Built for how
speakers actually work
Every tab follows the way a booking conversation really moves: pitch, reply, follow up, book.
One Mailbox for every opportunity
Podcasts, associations, conferences, media, and leads all live in one place, sorted into Waiting, Sent, In Conversation, On Hold, Booked, and Archived.
Always know the next step
Each contact shows its sequence from Connected to Booked. Tell SpeakerCRM what happened, and it hands you the right move: a follow-up, speaking topics, or a reminder.
Reminders for “not right now”
Put a contact On Hold, choose when to re-engage, and get notified when it’s time to reach out again.
Templates written by email experts
Start from proven templates for podcasts, articles, speaking, and press, or save your own. Dynamic tags fill in names, topics, and events for you.
Campaigns for a whole list
Pick a contact list, choose a template, add follow-ups, and schedule the send. SpeakerCRM runs the sequence and reports your reply rate.
Your week at a glance
The Dashboard shows sent, in-conversation, and booked counts against last week, your connects by opportunity type, and a leaderboard to keep you moving.
Stop losing leads. Start closing them.
SpeakerCRM is included on every plan from Outreach ($47/mo) up.
How It Works
From first pitch to booked in 3 steps
Send your first connects
Pitch from SpeakerLEADS. Every contact lands in your Mailbox automatically.
Update the status as replies come in
Mark each reply In Conversation, On Hold, or Booked. You'll see your next step.
Follow up and close
Follow up and set reminders. Once booked, share your SpeakerQR with the organizer.
SpeakerCRM is included on every plan from Outreach ($47/mo) up.
Who This Is For
Built for every stage of the speaking business
The Underearning Speaker
You're pitching, but nothing sticks. SpeakerCRM shows you which conversations are still warm and who needs a follow-up today.
The Burnout Speaker
You're booked and on the road. Reminders and scheduled campaigns keep your outreach moving while you travel.
The Knowledge-Based Entrepreneur
Every host and organizer can introduce you to everyone they've built trust with. SpeakerCRM tracks those warm referrals at scale, like the sales pipeline you already run.
The SpeakerCRM Advantage
Built for speakers.
Not sales teams.
 | Generic CRM | Spreadsheets | |
|---|---|---|---|
| Stages built for booking conversations | – | – | |
| Templates for podcasts, speaking, and press | – | – | |
| Contacts arrive from SpeakerLEADS & SpeakerQR | – | – | |
| Next-step prompts after every reply | – | – | |
| Follow-up reminders | – | ||
| Setup | Ready on day one | Custom configuration | Build it yourself |
Real Results from Real Speakers
The pipeline works when speakers use it
12 hrs
to a first podcast booking
303
connects sent in one week
61,000+
speakers on SpeakerHUB
"I have been a member for one week. I submitted 303 connects. I have another podcast scheduled and several follow-ups for associations and conferences."
Dr. Melanie Gray
Consultant & Coach
"I started using your email template about 10 days ago, and yesterday I had 2 meetings with podcast hosts, some of them with high listener numbers. I have about 7 other appointments already set up."
E.G. Sebastian
DiSC® Certified Specialist & Leadership Development
"I get great responses for podcasts. I have four interviews this week and 2 conferences coming up. You pitch, and you can almost always look for the response right away."
Jasmin Dennis
Wellness Speaker & Leadership Coach
"I woke up to at least 3 emails inviting me to move forward from my pitching email. They're interested in my topic."
Dr. Daryll Wharton
Keynote Speaker & Mindset Coach
"Where I started with SpeakerHUB back last year and where I am now, I literally had to write a book, which I did. Now it's just a matter of getting back into the swing of daily connections and working with the campaigns inside of SpeakerHUB."
Tony Manganiello
Organizational Development Consultant
"My pitching is working. I changed it to what we worked on, and I got a bunch of people coming back saying I am the right person. I'm finally getting responses that make sense."
Wani Iris Manly, Esq.
Attorney & Bestselling Author
FAQ
Everything you need to know about SpeakerCRM
What is SpeakerCRM?
SpeakerCRM is where every booking conversation lives. Every podcast, association, conference, and media contact you reach out to lands in your Mailbox and moves through stages from Sent to Booked, so you always know what's waiting on you.
Is SpeakerCRM free? What plan do I need?
SpeakerCRM is included on Outreach ($47/mo), or $499 one-time for lifetime access with 500 SpeakerLEADS credits. Enterprise includes it too. Credibility ($19/mo) and the free plan don't include SpeakerCRM.
How is this different from a spreadsheet?
A spreadsheet doesn't know when you sent a pitch, doesn't remind you to follow up, and doesn't hand you a template. SpeakerCRM tracks the whole sequence for you and shows you the next step.
What happens when someone replies?
Open the contact and tell SpeakerCRM what happened: in conversation, on hold, booked, or not a match. Each answer unlocks the right next step, like generating speaking topics, setting a reminder, or sharing a SpeakerQR with the organizer.
Do I have to write my pitches from scratch?
No. Start from default templates written by email experts for podcasts, article contributions, speaking, press features, and follow-ups. Dynamic tags fill in your name, your topics, and the contact's name, and you can save your own under My templates.
Can I email a whole list at once?
Yes. Campaigns let you pick a contact list, choose a template, add follow-ups, and schedule the send. Follow-ups and reply tracking need an Outlook or IMAP sending account; a Gmail account connected through Google sign-in sends the first email only.
Can my team or VA work in it with me?
Yes, on Outreach ($47/mo) and above. Outreach adds team members and workspaces, so a VA or booking manager can work your pipeline alongside you.
Does it connect to SpeakerLEADS, SpeakerGPT, and SpeakerQR?
Yes. Opportunities you pitch from SpeakerLEADS land in your Mailbox, SpeakerGPT helps write the pitch, and SpeakerQR gathers leads once you're booked. That's the SpeakerFLYWHEEL™ working as one system.
Your knowledge is worth more
than your day rate.
Join 61,000+ Strategic Speakers running the full SpeakerFLYWHEEL™.
SpeakerCRM is included on every plan from Outreach ($47/mo) up.
Earnings Disclaimer: The testimonials, income figures, and results shared on this page are from real SpeakerHUB members and reflect their individual experiences. They are provided for illustrative purposes only and are not a guarantee, promise, or projection of future earnings. Individual results vary significantly based on level of experience, expertise, effort, market conditions, geography, and access to opportunities. SpeakerHUB provides tools, infrastructure, and training — your results depend entirely on how you apply them. Nothing on this page should be construed as a guarantee of income or success.